Free email templates for PR, partnerships, and events
22 free, fill-in-the-blanks email templates for replying to journalists, partners, speakers, sponsors, donors, and more. Personalize each one in your browser and copy it in a click.
Press and media
Replies to journalists, quotes, briefings, and thank-yous.
Reply to an interview request
A short, ready-to-send reply that accepts a journalist's interview request, confirms the deadline, and offers times and assets.
Send a quote to a journalist
An email template for sending an approved written statement to a journalist, with attribution and a contact for follow-ups.
Decline an interview request
A polite way to decline a journalist's interview request while keeping the relationship and offering an alternative.
Offer an embargoed briefing
An email template for offering a journalist early access to news under embargo, with the embargo time stated up front.
Thank a journalist after coverage
A brief thank-you email to a journalist after a story runs, which builds the relationship without asking for anything.
Partnerships
Saying yes, no, or not yet to proposals, and following up.
Accept a partnership proposal
A warm reply that says yes to a partnership or co-marketing proposal, names an owner, and proposes meeting times.
Decline a partnership proposal
A short, kind email for declining a partnership proposal with a clear reason, while keeping the door open.
Partnership: not right now
An email for telling a potential partner the timing is wrong, with what would need to change and when you'll revisit.
Follow up after a partnership meeting
A same-day recap email after a partnership call: what you agreed, who owns what, and the next date.
Propose a co-marketing partnership
A concise outreach email proposing a co-marketing partnership, with a specific idea and a clear, low-effort next step.
Events and sponsorships
Speakers, sponsors, and event logistics.
Accept a speaking invitation
A professional reply accepting an invitation to speak at an event, confirming details and asking the right logistics questions.
Decline a speaking invitation
A gracious email for declining an invitation to speak at an event, with an optional alternative speaker.
Confirm speaker logistics
An email to a confirmed speaker covering session time, location, AV, travel, and the day-of contact, all in one place.
Reply to a sponsorship inquiry
An email template for replying to a company interested in sponsoring your event, with packages and a clear next step.
Decline a sponsorship request
A polite way to decline a request for your organization to sponsor someone else's event or cause.
Invite a partner to an event
A personal event invitation for a partner or key contact, with why they should come and a simple way to say yes.
Outreach
Starting the conversation with journalists, hosts, and partners.
Shared inbox essentials
Acknowledging, routing, and handing off conversations.
Nonprofits
Donors, volunteers, and supporters.
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