Free template · Press and media

Send a quote to a journalist: email template

An email template for sending an approved written statement to a journalist, with attribution and a contact for follow-ups.

When to use it

A journalist asked for a written comment and your statement has been approved.

The template

Fill in the fields to personalize it, then copy the finished email. Everything stays in your browser.

Fill in the details

0 of 9 filled

Story topic

Organization

Journalist name

Spokesperson

Spokesperson title

Approved quote

One-line context

Deadline

Your name

Preview

Subject

Re: [story topic]: statement from [organization]

Hi [journalist name],

Here is our statement on [story topic], attributable to [spokesperson], [spokesperson title] at [organization]:

"[approved quote]"

For background, [one-line context]. Happy to answer follow-up questions before your [deadline].

Best,
[your name]

Tips

State exactly how the quote should be attributed.
Keep background separate from the on-record quote.
Get the quote approved before sending; never paraphrase an approved statement.

Send it from a shared inbox

In Tutti, templates like this one live in your workspace with the same [tokens]. AI drafts replies from the full thread and leaves anything it does not know as a placeholder, and a teammate approves before anything sends. Have your own template? Try the free email personalizer.

Further reading: How to respond to a journalist request.

Answer every email. Approve every send.

Connect Gmail, name your labels, and approve your first AI draft today.

14-day free trial

No credit card

Nothing sends without approval