The short answer
Events teams juggle speakers, sponsors, venues, and attendees across events@ and personal inboxes, all on hard deadlines. Tutti brings every Gmail account into one inbox, sorts mail into labels like Speakers and Sponsors, drafts each reply from the full thread, and routes it for approval, so confirmations go out on time and nothing contradicts the run of show.
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The problem with events email
An event runs on email: speaker invitations and confirmations, sponsorship inquiries, venue and catering threads, and attendee questions, all against a fixed date. The work is spread across events@ and each organizer's own Gmail, so a speaker's travel question can sit in one inbox while a sponsor's deadline slips in another. And every reply has to match the current plan.
How Tutti works for events teams
- Every organizer's inbox together. Connect events@ and each organizer's Gmail into one shared inbox.
- Speakers, sponsors, and vendors sorted. AI files each conversation under labels like Speakers, Sponsors, and Venues.
- Replies drafted from the thread. A speaker's third message gets a reply that remembers the first two, with [session time] or [hotel details] left for a person to confirm.
- One person signs off. The event lead approves confirmations before they send, so nothing contradicts the run of show.
- Search across everything. Find every message about a speaker or sponsor across every connected account.
A label setup for events teams
A speaker, start to finish
A speaker replies to your invitation on Thursday asking about the session length and travel. Tutti labels it Speakers and drafts a reply from the full thread: it thanks them, confirms [session length], and points to [travel policy]. The organizer fills both, the event lead approves, and the confirmation goes out from events@.
Templates for events teams
See also the best shared inbox for Gmail.
Frequently asked questions
Can Tutti separate speaker email from sponsor email automatically?
Yes. Create labels such as Speakers, Sponsors, and Venues with a short description of what belongs in each; the AI files every new conversation under the right one.
Does Tutti work if each organizer uses their own Gmail?
Yes. Connect each organizer's Gmail and the shared events address; the team sees every conversation in one place, and replies send from the original account.