Guides for shared inboxes and team email
Practical, step-by-step guides for sharing Gmail, running a press inbox, answering journalists and partners, and using AI to draft email safely.
Set up a shared inbox in Gmail
Three ways to set up a shared inbox in Gmail: delegation, a Google Groups collaborative inbox, or a shared inbox app. Steps included.
Share Gmail without the password
Share a Gmail inbox safely without giving out the password: Gmail delegation step by step, its limits, and a shared inbox option.
Delegation vs collaborative inbox vs shared inbox
Gmail delegation, Google Groups collaborative inboxes, and shared inbox apps compared: who each is for, limits, and costs.
Respond to a journalist request
A step-by-step way to answer journalist requests quickly and accurately: triage, confirm the deadline, draft, approve, and follow up.
Manage a press inbox
A practical system for running a shared press@ inbox: ownership, labels, response times, approvals, and the tools that help.
Reply to a partnership proposal
How to answer a partnership or co-marketing proposal: what to include when you say yes, no, or not yet, with ready-to-use templates.
Organize Gmail labels for a team
A label system for team email in Gmail: how many labels to use, how to define them, and how to apply them consistently with AI.
Use AI to draft email safely
A practical checklist for using AI to draft work email: full-thread context, no invented facts, zero data retention, human approval.
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