Reply to a journalist's interview request: email template

The template

Fill in the fields to personalize it, then copy the finished email. Everything stays in your browser.

Re: [story topic]

Hi [journalist name],

Thanks for reaching out about [story topic]. We'd be glad to help before your [deadline].

[Spokesperson], our [spokesperson title], can speak to [angle]. Would [time option 1] or [time option 2] work for a 15-minute call?

I've attached [approved assets] in case they're useful.

Best,
[your name]
[your title], [organization]

Tips

• Reply the same day, even if you only confirm the deadline.
• Offer two concrete times rather than asking for their availability.
• Only name a spokesperson who has actually agreed to the interview.

Send it from a shared inbox

In Tutti, templates like this one live in your workspace with the same [tokens]. AI drafts replies from the full thread and leaves anything it does not know as a placeholder, and a teammate approves before anything sends. Have your own template? Try the free email personalizer.

Further reading: How to respond to a journalist request.