Out of Office Message Generator (Copy and Paste)
Write a professional out-of-office auto-reply in seconds: dates, backup contact, and tone. Copy the subject and body. Free, no sign-up.
Free with no sign-up. Everything runs in your browser: nothing is uploaded or stored.
Your details
Your auto-reply
How it works
- Add your name and the days you are away.
- Pick a reason and a tone, then name a backup contact and any urgent instructions.
- Copy the subject and body into your email client's vacation responder.
- Anything left blank is left out, so the message never has an empty placeholder.
What a good auto-reply says
Keep it short and set expectations: who else can help, and when you will reply. Name a real backup with a real address, because "contact the team" gives the sender nowhere to go. Avoid announcing that your home is empty; "away from the office" says enough, and this generator uses that wording for personal time off. If your dates change, update the responder before it starts, since a stale auto-reply keeps promising a return that already happened.
Pair the auto-reply with a clean email signature, and if you are leaving a shared inbox unattended, check the deliverability checklist so nothing important sits unread.
Frequently asked questions
Should an out-of-office reply include dates?
Yes, dates set expectations and stop repeat follow-ups. Keep them current: if plans change, update the responder before it starts so it does not promise a return that already happened.
Is it safe to say I am on vacation?
It is safer to say you are away from the office. Publicly announcing vacation dates can signal an empty home or an unstaffed desk. The generator uses a neutral phrase for personal time off for that reason.
How do I set this up in Gmail?
In Gmail, open Settings, see all settings, then the General tab, and turn on Vacation responder. Set the first and last day, paste the subject and body, and choose whether to send replies only to contacts.
Who should be the backup contact?
A real person with a real address who knows what is coming. Contact the team or reach out to us gives the sender nowhere to go, so name one colleague when you can.
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Disclaimer: these free tools are provided for general information only, as-is and without warranties of any kind. They are not legal, compliance, security, financial, or other professional advice, and no result is a guarantee that a message will be delivered, accepted, or compliant. You are responsible for reviewing every result before relying on it or sending anything based on it. To the maximum extent permitted by law, Tutti accepts no liability for any loss or damage arising from the use of these tools or from reliance on their output. Your use is also governed by our Terms of Service.